Artykuły > Prawne > Dokument elektroniczny w jednostce organizacyjnej
Dokument elektroniczny w jednostce organizacyjnej
Teresa Kantor, Przepisy kancelaryjno-archiwalne jednostki organizacyjnej wytwarzającej dokumenty elektroniczne, w: Archeion, t. 107, wyd. NDAP, Warszawa 2004, ss. 301-308
"Teresa K a n t o r, Chancery and archives related regulations for organisational units which produceelectronic records. Are chancery and archives related regulations developed in view of keeping a traditionaloffice, based on paper documents, adequate for office work carried out with the use of electronic datacarriers?It is worthwhile to mention that both documents produced on a traditional paper carrier, as well as inthe web, are subject to the same requirements. They need to be registered, to possess archival classificationand qualification, as well as features allowing for identification (reference number), to be preserved in amanner preventing their destruction or damage, and made available in compliance with applicableregulations, and finally, weeded or transferred to state archives. The difference consists in the fact thatwhile developing chancery and archive regulations for documents created in the web, it is necessary to takeinto account, apart from the above mentioned requirements, environmental features concerning theenvironment in which these documents are produced and then preserved, and to adapt terminologyadequate for that environment. It signifies the necessity to develop chancery guidelines that will meet thoseneeds. And it is not necessary to reconstruct and adjust object record indexes to the needs of electronicdocuments. Unless this model of record production, circulation and archiving becomes a catalyser for thedevelopment of a new policy on archives, e.g. the assumption is made that a much higher percentage ofdocuments produced are to be perpetually preserved for the needs of future generations than it is currentlydone, i.e. the criteria of assigning archival value are changed and a new archival methodology for thepurpose of electronic records developed. The need arises here for the opinion of scientific circles, for whichinformation on electronic carriers has the value of a unique source material. It is the methodology ofscientific research which causes that initial data, knowledge on data processing and final data are of equalsignificance.In my opinion, the archival guidelines will become a standard that will undergo the deepest changes.The development and preservation of documents in the web eliminate the need to organise traditionallyunderstood current records archives or repositories, to be replaced by virtual archives. It does noteliminate, however, the function of a current record archivist whose main task would be to monitor the webfor the compliance of its operation with archival regulations. The role of an archivist thus defined wouldrequire changes in the professional education system.I hope that my presentation will become a contribution to discussions on the tasks of the archivalcommunity in the era of the information technology revolution."     Źródło: Archeion, t. 107 
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